Report issues about a Dispatch order or request a refund by submitting a support ticket in the Dashboard. Using support tickets ensures that your issue is sent to the correct Delivery Service Provider (DSP) support team and lets you track the status in the Dashboard. Direct emails to support will not result in a refund request to the DSP.
To better understand the resolution path from a high level, please reference our Dispatch Accountability Matrix.
To report a Dispatch issue in the Dashboard:
- Find the specific Dispatch order
- Within the Order Details, click the Report Dispatch Issue button
- In the pop-up, select the appropriate issue type and a description of the issue. Some information about the delivery will be pre-populated.
How do I track a support ticket's status?
Support tickets can be tracked in bulk by pulling a Support Ticket Report. For an individual order, all tickets submitted will appear in the Dispatch Support Tickets section of the Order Details.
Ticket changes made by our Support team take 24 hours to reflect in the Dashboard. The tracker will include the following updates.
|Submitter’s Name||Name of the person who submitted the ticket.|
|Ticket ID||Support Ticket ID; this is used by Olo and DSP to troubleshoot disputes|
|Close Date||Date when the support ticket was resolved|
|Resolution: approved||Ticket was approved for a refund by the DSP|
|Resolution: rejected||Ticket was rejected for a refund by the DSP|
|Resolution: <blank>||Ticket is waiting for a resolution from the DSP|
What happens after I submit a support ticket?
The ticket submitter will receive an email confirmation, including a summary of the support ticket. Olo Support and the DSP will investigate the issue and may reach out for more information. All communications are handled via email with the ticket submitter included for visibility. If a corporate contact wishes to be notified of all support ticket submissions, update the Support CC Email Notifications field in the store's Dispatch Settings.
If the support ticket involves a refund request, Olo Support will update the internal status of the ticket for the following fields.
|Refund Order Subtotal||This denotes that order subtotal was refunded|
|Refund Delivery Fee||This denotes that delivery fee was refunded|
|Refund Tip||This denotes that the tip was refunded|
|Refund Other||This denotes that the DSP didn't identify the refund cost in a specific category|
How do I know if a ticket was approved or denied for a refund?
You can either review the Dispatch Details of a specific order or generate a Support Ticket Report to see the refund resolution.
What happens once a ticket has been approved for a refund?
Once a ticket has been approved for a refund, the DSP will provide that refund to Olo so that we may then credit it on a future invoice. Typically, this will happen the month after you requested the refund. For example, if an approved refund is requested on May 10 and received by Olo prior to the end of the month, the adjustment will appear on the invoice issued at the beginning of June (for orders from May 1-31).
Delays receiving credits from our DSPs do sometimes happen however, Olo will apply those adjustments to your invoice as soon as possible. They will always appear on the invoice following the receipt of the credit from the DSP.